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Adding a Ministry

Learn how to create a new ministry in Ministry Steward to represent a service area in your organization.

Ministries represent the different service areas in your organization — things like Worship Team, Ushers, or Children's Ministry. You need to create ministries before you can assign volunteers or set up event staffing requirements.

Prerequisites

  • You must be an Owner or Administrator of the organization.

Steps

  1. Open the Ministries page from the left sidebar.
  2. Click the Add Ministry button in the top-right corner of the Ministries card.
  3. Fill in the form:
    • Ministry Name (required) — a descriptive name, e.g. "Worship Team" or "Ushers."
    • Description (optional) — a brief summary of what this ministry does.
    • Allow Overflow Assignment — enable this if you want to allow scheduling more volunteers than the computed need. This is useful for ministries where extra help is welcome.
    • Ministry Positions (Premium plans) — add the named roles this ministry uses, such as "Cross," "Candle," "First Reading," or "Second Reading."
  4. Click Create Ministry.

A confirmation message will appear and the new ministry will show up in the table.

After Creating a Ministry

Once a ministry exists, you can manage it directly from the ministries table:

  • Manage Volunteers — click the people icon to choose which volunteers are qualified for this ministry. Owners and administrators can add or remove volunteers. Ministry Leads can add or remove volunteers from ministries they lead. Only qualified volunteers can be scheduled for it.
  • Manage Ministry Lead — click the shield icon to designate a ministry lead who can oversee scheduling for this ministry.
  • Edit — click the pencil icon to update the name, description, overflow setting, or ministry positions.
  • Delete — click the trash icon to permanently remove the ministry.

Ministry positions are sorted alphabetically when saved. If your account is not on a Premium plan, the form shows an upgrade prompt instead of the position editor. When you set up an event, you can choose how many volunteers are needed for each position.

Next Steps