Availability

The Availability page lets volunteers manage when they're available to serve. This information is used by the Scheduler to generate better assignments.

Who Can Access This

• All team members can manage their own availability.
• Guardians can also manage availability for their dependents via the Family page.

Unavailability Dates

Mark specific dates when you cannot serve.

Adding an Unavailable Period

1. Select a Start Date and End Date for the period.
2. Optionally choose an Event Scope:
   • All Events — you're unavailable for everything during this period.
   • Specific Event — you're only unavailable for a particular event (but available for others).
3. Optionally add a Reason (e.g., "Family vacation" or "Work travel").
4. Click Add.

Viewing and Removing Unavailability

Your current unavailable periods are listed in a calendar view. Consecutive dates are grouped into ranges for clarity. Each period shows:

• The date range.
• The event scope (all events or a specific event).
• The reason (if provided).

Click the trash icon to remove an unavailability period.

Event Preferences

Below the unavailability calendar, you can set preferences for specific events. For each event, choose one of four options:

• Preferred (green) — you actively want to serve at this event.
• Available (blue) — you can serve if needed.
• Unavailable (red) — you cannot serve at this event.
• No Preference (gray) — the default. You have no strong preference.

Click on an option to toggle it. Preferences are saved automatically.

How Preferences Affect Scheduling

The Scheduler considers your preferences when generating assignments:

• Preferred events are prioritized — you're more likely to be assigned.
• Available events are considered normally.
• Unavailable events are excluded — you won't be scheduled.
• No Preference events are treated as available.

Tips

• Set your unavailability as far in advance as possible so administrators can plan around it.
• Use event preferences to indicate which events you enjoy serving at most.
• If you're a guardian, remember to also set availability for your dependents.