Ministries

Ministries represent the service areas in your organization — things like Worship Team, Ushers, Greeters, or Children's Ministry. They are the building blocks for event staffing and volunteer scheduling.

Who Can Access This

• Owners and Administrators can create, edit, and delete ministries.
• Ministry Leads can view ministries they're assigned to lead.

What You'll See

The Ministries page shows a table listing all ministries in your organization. Each row displays:

• Ministry Name — the name of the service area.
• Description — an optional summary of what the ministry does.
• Volunteer Count — how many volunteers are qualified for this ministry.

Creating a Ministry

1. Click the Add Ministry button.
2. Fill in the form:
   • Name (required) — e.g., "Worship Team" or "Parking Lot Greeters."
   • Description (optional) — a brief summary.
   • Allow Overflow Assignment — enable this to allow scheduling more volunteers than the computed need. Useful for ministries where extra help is always welcome.
3. Click Create Ministry.

Managing a Ministry

From the ministries table, each ministry has action icons:

Manage Volunteers

Click the people icon to open the volunteer management dialog. Here you can add or remove which volunteers are qualified for this ministry. Only qualified volunteers can be scheduled for events that require this ministry.

Designate a Ministry Lead

Click the shield icon to assign a Ministry Lead. A Ministry Lead can oversee scheduling and manage volunteers for their assigned ministry. They have limited admin access scoped to their ministry.

Edit Ministry

Click the pencil icon to update the name, description, or overflow setting.

Delete Ministry

Click the trash icon to permanently remove the ministry. This will also remove all volunteer qualifications and event requirements associated with it.

How Ministries Connect to Other Features

• Events — each event defines ministry requirements specifying how many volunteers from each ministry are needed.
• Scheduler — the scheduler assigns qualified volunteers to events based on ministry requirements.
• Volunteers — each volunteer has a set of ministry qualifications that determines which events they can be scheduled for.
• Announcements — announcements can be targeted to specific ministries.