Reports

The Reports page gives administrators a detailed view of upcoming event occurrences with their roster status. Use it to identify understaffed events and review assignments.

Who Can Access This

• Owners and Administrators only.

Filtering Reports

Use the filters at the top of the page to narrow the view:

• Date Range — set a "From" and "To" date. Defaults to today through the next 30 days.
• Ministry — filter to show only events requiring a specific ministry.
• Volunteer — filter to show only events where a specific volunteer is assigned.
• Reset — return to the default date range and clear all filters.

Reading the Report

The report is organized by event occurrence. Each section shows:

Event Header

• Event Name — displayed prominently.
• Date — the occurrence date, formatted for readability.
• Time — the event time (if set).
• Has Openings Badge — appears if any ministry positions are unfilled.

Ministry Grid

For each event occurrence, a grid shows the ministry breakdown:

• Ministry Name — the service area.
• Filled / Required — e.g., "2/3" means 2 of 3 required positions are filled.
• Open Positions — if understaffed, shows "X open" in a warning color.
• Assigned Volunteers — lists the names of assigned volunteers.

Printing

Click the Print button to generate a printer-friendly version of the report. The print layout hides filters and navigation, uses simplified colors, and is optimized for paper.

Tips

• Run reports after publishing a schedule to verify coverage.
• Use the ministry filter to check staffing for a specific service area across all events.
• Use the volunteer filter to see one person's full schedule.
• Print reports to share with ministry leads who may not use the app.